Wedding Workshop One | Communication, Planning, & Happy Clients: 10 Tips & Reasons to Hire a Wedding Planner
10 Tips & Reasons to Hire a Wedding Planner | Transcription
One of the questions that we get the most in our initial meetings for photography is actually the clients asking us, “Should we hire a planner or a coordinator for our wedding?” and my answer is emphatically, “Absolutely. Yes, yes, yes you should.” I’m going to give you ten tips and reasons in this video and on this slide as to why they should hire a wedding planner.
What’s the different between the planner versus a coordinator. A planner is generally going to be involved a year or more in advance to the wedding. They’re helping to design the wedding. To design the overall visuals and what kind of vision does the client has for the wedding. Then, of course, they’re going through and executing on that vision. A coordinator is a little bit different. Coordinators usually come in towards the end of the planning process. The bride has already done most of the work. She’s hired her vendors. The bride simply would say maybe a month before the actual wedding day, “Well, here is all my vendors, here’s the vision, here’s what we’re going for. Can you please do all of the coordination and day-of coordination for the event?” Either way, it’s absolutely a fantastic thing to have. Of course, you can imagine, that a planner is going to need a higher budget because it’s going to involve more work than say a coordinator.
1. You and Friends/Family are Not Planners
Here are the reasons why you would want to have a wedding planner or coordinator to be involved in the process. Number one, you and your friends, and I’m talking to the clients, you and your friends are not planners. You’re not coordinators. You have a vision for something but having a vision for it and actually executing on it are two completely different things. Having a vision is great. You can establish that and you can kind of guide and direct it but putting it together takes tons and tons of time and that is number two.
2. Event Design & Planning Take A Lot of Time!
Event design and planning, it takes so much time and it’s going to literally consume the bride and groom if they deciding to do this on their own.
3. Good Planners Save More $$$ than THey Cost
Number three, a good planner is going to save the clients more money than they’re actually going to cost. Yes, they might cost three or five or even up to ten thousand dollars for bigger events but they’re going to save that money in vendor discounts and making sure the clients aren’t wasting their money on certain areas and certain everything including the client’s time and so forth.
4. Executing a Vision
Number four is in executing a vision. Again, most couples have this vision but being able to execute is not about necessarily just having the vision. It’s about putting all the right keys in place. Putting all the right components in place to actually execute on that vision. I’ve seen so many clients have an amazing vision for their wedding. They try to put it together themselves and it simply doesn’t turn out to be what they thought it would be.
5. Finding Trustworthy Vendors
Number five, finding trustworthy vendors. Your planner, your coordinator, is going to have worked with plenty of different vendors. If you’re thinking about hiring someone who they’ve had a bad experience with, they can let you know beforehand. This is one of the biggest areas where they’re going to save you time and heartache. Imagine hiring someone to do cinema or someone to do photo or someone to do any of those areas that, for you florals, whatever it is. For you, it’s crucially important as the client and they end up hiring somebody that doesn’t do a good job. It can completely ruin that wedding experience.
6. Be Present in Body and Mind
Number six, the next thing to talk to them is to tell you6 clients that having a planner is going to help you to be present in both body and mind. I want you at the wedding. I want you there and I want you enjoying the day. I want you thinking about the wedding and not thinking about all these little intricate details because guess what? It will absolutely show up in the photos if you’re stressed out from all the things going on around you.
7. Mediator/ “Go-To Person”
Number seven, the planner, the coordinator is a mediator. They are a go-to person. This means that basically from family dynamics to vendor negotiations and relationships, your planner is going to be that person that helps them to navigate all the things that they are dealing with. All these interpersonal relationship through planning this wedding.
8. Designing and Managing the Timeline
Number eight, designing and managing the timeline. A quality planner, a quality coordinator is going to help to create a timeline that’s necessary for each vendor to do their jobs and do it well. That means from the florist to the DJ to the lighting to everything, the photography, the cinema. We’re going to have adequate time as vendors to be able to deliver the types of products that we want to deliver. Most coordinators understand that a jammed-pack timeline with no padding and no kind of time left for just things that could happen is going to result in a wedding day with a very stressful timeline and one that’s going to yield not-so-good photography and cinema.
9. Handle Mishaps, Unplanned Events
Number nine is to handle mishaps and unplanned events. Having a planner or coordinator means that mishaps are going to be taken care of before the client even knows about them. Believe me, every single wedding has things that are going to go wrong. The difference is do you know or was it taken care of before you actually found out.
10. Better Experience, Better Memories
Number ten, this is probably the biggest reason at least if I were to have an event planned for me, this is the biggest reason why I would want it. Better experiences, better memories. The planner, the coordinator is going to help the couple to stay focused and in the moment. You want them to be present just like I’ve told you all. You need to be present when your clients are speaking to you and you need to be present whenever you’re serving them. This is going to help them to be present when it comes to taking photographs, when it comes to enjoying the day, when it comes to the emotions going on around them.
I’ve seen again every single time, this isn’t even a sometimes type thing, every time my bride and groom has taken it upon themselves to plan and coordinate their event, they have been stressed out. I have constantly had to tell them during the day that I want you to relax, I want you to calm down. Forget about all that other stuff. You can see it written all over their faces. They have less time to spend with their friends. They have less time to spend with their family. They have less time to enjoy their day. Obviously, they have less time to take photos or do cinema. All these things have an incredibly negative impact over the type of images that you’re going to be able to create as a photographer. These are ten tips and reasons to hire a wedding planner.
- 1.1 Wedding Workshop Part One Trailer
- 1.2 Chapter 1 Intro
- 1.3 The Mission. Consistently Incredible Imagery
- 1.4 The Four Key Skills of the Successful Photographer
- 1.5 Chapter 1: Exercise
- 1.6 Three Tips For Preventing Any Client Frustrations
- 1.7 How Frequently Should You Be Communicating With Your Clients?
- 1.8 Every Client is Your Only Client
- 1.9 Chapter 1: Quiz
The Initial Meeting
- 2.1 Chapter 2 Intro
- 2.2 Know Your Audience
- 2.3 8 Keys To Building Trust With Your Clients
- 2.4 The First 15 Minutes | Part 1
- 2.5 The First 15 Minutes | Part 2
- 2.6 Five Reasons You Need an Engagement Shoot
- 2.7 Discussing The Engagement Shoot | Part 1
- 2.8 Discussing The Engagement Shoot | Part 2
- 2.9 Five Reasons You Should Have Clients Create a Mood Board
- 2.10 Chapter 2: Exercise #1
- 2.11 Discussing the Mood Board | Part 1
- 2.12 Discussing the Mood Board | Part 2
- 2.13 10 Timeline Points to Discuss During the Initial Meeting
- 2.14 Wedding Photography Timeline | 3 Tips On Managing Time Constraints
- 2.15 Discussing the Timeline | Part 1
- 2.16 Discussing the Timeline | Part 2
- 2.17 Chapter 2: Exercise #2
- 2.18 Two Reasons to Create a VIP List
- 2.19 Discussing The VIP List | Part 1
- 2.20 Discussing The VIP List | Part 2
- 2.21 Four Reasons We Love Formals Lists
- 2.22 Discussing the Formals List | Part 1
- 2.23 Discussing the Formals List | Part 2
- 2.24 Discussing Photo Versus Cinema Coverage | Part 1
- 2.25 Discussing Photo Versus Cinema Coverage | Part 2
- 2.26 10 Tips & Reasons to Hire a Wedding Planner
- 2.27 Four Reasons We Love to Promote Using Planners
- 2.28 Chapter 2: Exercise #3
- 2.29 Discussing Wedding Planners | Part 1
- 2.30 Discussing Wedding Planners | Part 2
- 2.31 Chapter 2: Quiz
Prepping for the Engagement Talk Through
- 3.1 Chapter 3 Intro
- 3.2 Post Booking Email & Requests
- 3.3 The Ideal Timeline Planning Guide | Part 1
- 3.4 The Ideal Timeline Planning Guide | Part 2
- 3.5 Preparing For The Talk Through
- 3.6 The Engagement Talk Through | Part 1
- 3.7 The Engagement Talk Through | Part 2
- 3.8 Post Talk Through Confirmation
- 3.9 Chapter 3: Quiz
Engagement Shoot Prep & Communication
- 4.1 Chapter 4 Intro
- 4.2 Preparing for the Shoot
- 4.3 Same Day Location Scouting
- 4.4 The First 15 Minutes | Part 2
- 4.5 The Foundation Posing Framework Primer | Part 1
- 4.6 The Foundation Posing Framework Primer | Part 2
- 4.7 How to Address and Resolve Shoot Concerns | Part 1
- 4.8 How to Address and Resolve Shoot Concerns | Part 2
- 4.9 10 Ways During the Shoot to Build Trust, Confidence, and the...
- 4.10 Four Reasons Why Teasers Are So Awesome
- 4.11 Delivering the Final Engagement Photos
- 4.12 Chapter 4: Quiz
Prepping for the Wedding Day Talk Through
- 5.1 Chapter 5 Intro
- 5.2 Pre-Wedding Talk Through Email
- 5.3 Preparing For the Talk Through
- 5.4 The First 3-5 Minutes | Part 3
- 5.5 The First 3-5 Minutes | Part 3.5
- 5.6 Tuning into Their Vision | Part 1
- 5.7 Tuning into Their Vision | Part 2
- 5.8 Timeline Walk Through | Part 1
- 5.9 Timeline Walk Through | Part 2
- 5.10 Discuss the Family Portraits | Part 1
- 5.11 Discuss the Family Portraits | Part 2
- 5.12 Condensed Itinerary and Information
- 5.13 Chapter 5: Quiz
Wedding Day Preparation & Communication
- 6.1 Chapter 6 Intro
- 6.2 Preparing for the Wedding
- 6.3 Our Wedding Day Arrival Policy
- 6.4 Team Planning Walk Through | Part 1
- 6.5 Team Planning Walk Through | Part 2
- 6.6 10 Ways to Amaze and Impress Throughout The Wedding
- 6.7 How to Address and Resolve Wedding Day Concerns and Case Study |...
- 6.8 How to Address and Resolve Wedding Day Concerns and Case Study |...
- 6.9 Five Reasons to Create a Same-Day Slideshow
- 6.10 Delivering the Final Wedding Photos
- 6.11 Tips On Client Satisfaction, Reviews, & Testimonials
- 6.12 Chapter 6: Quiz