Crowd Photo Release Form

Contracts and Forms February 7th 2014 7:15 AM 6 Comments

A few days ago, we discussed Model Release Forms, when you need them and why you need them. We also provided you with a model release template. You can find it in our Photographer’s Resources, under Contracts and Forms.

What is a Crowd Photo Release Form?

Sometimes photographers and filmmakers/videographers will shoot in a public area where people in the background may be captured on camera. It isn’t feasible to get every single person who enters that area to sign a photo release form. So, most photographers and filmmakers/videographers either post at all entrances a “Crowd Notice Photo Release” or a statement of release could be stated on the entrance ticket to an event or other documentation, like a pamphlet.

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When participants signed up for this marathon, they signed a crowd photo release form along with their release of liability.

When Do You Need a Crowd Photo Release Form?

Whenever you are in a public area where you are shooting with the intent of commercial use, for the purposes of trade or advertising, and there are people in the background that may be recognizable, you should post Crowd Release Notice Forms. In public areas, everyone gives up their “reasonable right to privacy,” but if you use a person’s likeness for the purposes of selling a product, you are infringing on their rights and could be held liable. It’s good practice to post the notices at all entrances and take photos of those posted notices at each entrance.

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A crowd photo release form was unnecessary here because the people in this photo are unrecognizable and the photo is not intended for commercial use.

Why Do You Need a Crowd Photo Release Form?

Posting a Crowd Photo Release notice can help you protect yourself and your business. It also makes it easier to sell the rights to your images/video.

Free Crowd Photo Release Form

The following is a sample Crowd Photo Release Form. It’s always a good idea to consult a lawyer for verbiage and information that is specific to you.

PLEASE BE AWARE THAT BY ENTERING THIS AREA, YOU CONSENT TO YOUR VOICE, NAME, AND/OR LIKENESS BEING USED, WITHOUT COMPENSATION, IN FILMS AND TAPES FOR EXPLOITATION IN ANY AND ALL MEDIA, WHETHER NOW KNOWN OR HEREAFTER DEVISED, FOR ETERNITY, AND YOU RELEASE [insert company name] , ITS SUCCESSORS, ASSIGNS AND LICENSEES FROM ANY LIABILITY WHATSOEVER OF ANY NATURE.

DO NOT ENTER THIS AREA IF YOU DO NOT WISH TO BE SUBJECT TO THE FOREGOING.

Free Crowd Photo Release Form Template

You can download a free Crowd Photo Release Form Template here: CROWD PHOTO RELEASE FORM

Disclaimer

The following free crowd photo release form has not been reviewed by a lawyer. It is provided for free to the community and is intended to be a guideline rather than a comprehensive, complete contract. Furthermore, many of the provisions may not be applicable depending on the type of studio you operate and the location in which you operate. It may also be missing provisions applicable to your type and location of photography. SLR Lounge is not responsible for any damages, lawsuits, or disputes that may arise from the use of this crowd release form template.

For more tools you can use for your business, here is our Photography Contract Template and our Model Release Form.

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Hanssie

About

Hanssie is a Southern California based wedding and portrait photographer. In her free time, she homeschools, shakes hands and kisses babies for UNDFIND and is the Managing Editor of SLR Lounge. She also blogs about her adventures as a single gal “In The In Between.” Check out her work and her blog at www.hanssietrainor.com. Email her at:
Hanssie@slrlounge.com

6 Comments

  1. Jonathan

    I’d like to have one of these printed on my shirt.

    5
    • WJP

      The form says if you enter you agree. Therefore, printing it on your shirt would only cover you; in a selfie. Unless, your shirt is large enough for a crowd. I don’t know about anyone else here, but that is a shot I’d love to see.

      4
  2. dbltapp

    Some stock agencies demand releases whether a person is recognizable or not, including unrecognizable (as a specific person) body parts.

    2
  3. Michael Chapman

    Helpful article … I learned some things I didn’t know – thanks!

    0
  4. Wendell Fernandes

    Awesome though… helpful when time comes!

    0
  5. Jesse Rinka

    Very interesting…I’ve always wondered how to handle situations such as these. Not because I am out in public shooting for commercial projects but just in general. Good article.

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